iGetz
iGetz is an effective tool for organization to automate their purchasing process and thereby helps the management to gain visibility and control over the purchasing process. This will open up the opportunity to save cost in many ways. IGETZ is easy to implement, flexible, user friendly purchase automation system. With iGetz, you can automate and streamline all stages of purchasing process starting from user requisition up to payment process. It helps lower costs by aggressive vendor negotiation, lower inventory by increasing turnaround time and complies with Government and Audit regulations.
With rapid implementation of iGetz, Organization can realize higher levels of user adoption, low total cost of ownership and positive return on investment.
Benefits & Features
Generate Purchase Order
PO is generated once the approval hierarchical level is completed. The PO gets generated in a PDF format with a unique PO number and sent to the vendor by mail from the system with a copy to the initiator.
Goods Receive Note (GRN)
The vendor supplies the material against the PO along with a GRN. The GRN is scanned and entered into the iGetz system with the total quantity material delivered against the PO. If total quantity gets tallied against the PO in iGetz, then the PO is closed automatically. In iGetz, material rejection is possible if the material is not as per specification. The PO will be in open mode until the vendor replaces the rejected material with a new GRN and enters the total rejected quantity in the system against the PO.
Generate Invoice
The iGetz system generates the invoice once the GRN is completed. The submitted invoice by the vendor and the generated invoice from the system is matched before clearing the payments. An auto mail is generated to the payment clearing department with the PO, GRN and Invoice copy in a PDF format.
Purchase Request Creation
Using iGetz, as a first step, we can create the purchase request for the items need to be purchased. Multiple Items can be added in the same purchase request with different tax structures (VAT, ST, CST and Others). Multiple levels of approvals can be added into the system before generation of final Purchase Order. An option of purchase request rejection at any level is also available.
Generate Purchase Order
PO is generated once the approval hierarchical level is completed. The PO gets generated in a PDF format with a unique PO number and sent to the vendor by mail from the system with a copy to the initiator.
Goods Receive Note (GRN)
The vendor supplies the material against the PO along with a GRN. The GRN is scanned and entered into the iGetz system with the total quantity material delivered against the PO. If total quantity gets tallied against the PO in iGetz, then the PO is closed automatically. In iGetz, material rejection is possible if the material is not as per specification. The PO will be in open mode until the vendor replaces the rejected material with a new GRN and enters the total rejected quantity in the system against the PO.
Generate Invoice
The iGetz system generates the invoice once the GRN is completed. The submitted invoice by the vendor and the generated invoice from the system is matched before clearing the payments. An auto mail is generated to the payment clearing department with the PO, GRN and Invoice copy in a PDF format.
Purchase Request Creation
Using iGetz, as a first step, we can create the purchase request for the items need to be purchased. Multiple Items can be added in the same purchase request with different tax structures (VAT, ST, CST and Others). Multiple levels of approvals can be added into the system before generation of final Purchase Order. An option of purchase request rejection at any level is also available.
Generate Purchase Order
PO is generated once the approval hierarchical level is completed. The PO gets generated in a PDF format with a unique PO number and sent to the vendor by mail from the system with a copy to the initiator.
Goods Receive Note (GRN)
The vendor supplies the material against the PO along with a GRN. The GRN is scanned and entered into the iGetz system with the total quantity material delivered against the PO. If total quantity gets tallied against the PO in iGetz, then the PO is closed automatically. In iGetz, material rejection is possible if the material is not as per specification. The PO will be in open mode until the vendor replaces the rejected material with a new GRN and enters the total rejected quantity in the system against the PO.